Capsemble, for Google Workspace

Every event starts as an idea.

A town hall, an offsite, a launch or a celebration. ExP helps your company bring it to life.

Scroll to see how it works

who it is for

For companies that run their own events.

Town halls, offsites, conferences, launches and celebrations, planned by the people inside the company.

Event teamsPeople and cultureInternal communicationsOffice managersExecutive assistantsSales and marketing

The problemCompany events are run from inboxes and spreadsheets.Details get lost between emails, calendars and suppliers. One late booking can upset the whole day.
What ExP doesAgents keep the plan up to date.They track every task, follow up with suppliers and tell you early when something slips.
What you getLess chasing and fewer surprises.Your team spends less time on admin and more time on the people at the event.

It works inside the Google Workspace tools your company already uses.

Gmail
Google Calendar
Google Meet
Google Chat
Google Drive
Google Sheets
Google Forms

specialist agents that work as one team

event manager
travel
budget
safety
suppliers
venue
messages
4 more

event types

Choose the kind of event.

Each kind of event gets the right tools, and agents picked for it. You can change them at any time.

what you get for leadership offsites

Itinerary, day by day
Flights, stays and transfers
Dietary needs rolled up
Duty-of-care sheet

Specialist agents picked for this kind of event do the follow-up. People approve every decision, and every tool works without AI.

how it works

Most of an event is follow-up.

The agents do the checking and the chasing. You make the decisions.

A plan that keeps itself up to date

Every task knows what it depends on. When something runs late, the plan updates and shows what is now urgent.

plan check

updated

new date0 ms
what is urgent0 ms
AV is urgent0 ms
ask organiserwaiting

050100150200 ms

Approvals in Google Chat and Gmail

When a decision is needed, the right person gets a message with Approve and Hold buttons.

#offsite-ops

today

ExP

9:41

The AV quote for the offsite is over budget. Approve it?

over by: 4,800
event: Leadership offsite
rule: over budget needs Finance

Approve

Hold

waiting 26 min

A record of every decision

You can always see who approved what, and when.

decisions per weekdaya sample event week

the one rule

You stay in charge ofevery decision.

every task, in order

now

security

Safe for your company.

People sign in with their work Google account. Your company decides who can use it, and AI stays off until you turn it on.

One sign-in for everything

People use the work Google account they already have. Your company decides who can use ExP and what it can see.

calendar
gmail
meet
chat

work sign-in, your rules, a record of every change

works with

Your files stay with you

Photos, videos and recordings stay in your own Google Drive and Meet. We never keep a copy.

where it lives

photos and video your Google Drive100%
recordings your Google Meet100%
event data the region you choose100%

recordings never leave your Workspace

AI, your pace

AI is off until you turn it on.

Everything works without AI. Your company can turn it on one step at a time, and turn it off again at any time.

step 0: AI is off

How much AI would you like to use?

your choice

Agents

Step 2of three

agents suggest, you decide

Request access

Drafts
Step 1
AI writes drafts
- drafts when you ask
- summaries of your meetings
- you edit before anything is sent
- agents stay off
Request access
Request access
Agents
Step 2
agents suggest
people decide
- you choose which agents to use
- they watch the plan and suggest
- options when something is late
- a person approves each one
Request access
Request access
Assistant
Step 3
your AI can ask
- your company AI can ask
- read-only unless allowed
- every request is logged
- off again with one switch
Talk to us
Talk to us

Questions

Good to know

Do we have to use AI?

No. AI is off until your admin switches it on, and every feature works without it.

Can an agent approve or pay for anything?

No. Agents prepare the work. Budgets, spending, health and safety, travel and suppliers are approved by the right person in your organisation.

Does Capsemble keep our photos or recordings?

No. They stay in your organisation's Drive. Capsemble keeps the plan, the counts and the approvals.

Google Workspace, Gmail, Google Meet, Google Calendar, Google Chat, Google Drive, Google Sheets, Google Docs, Google Slides and Google Vids are trademarks of Google LLC. This product is not made or endorsed by Google.